Corporate Learning

Data Protection Policy

We are committed to protecting personal data and handling information responsibly, fairly, and securely. This policy explains how personal data must be used, stored, shared, and protected when accessing and using this learning platform.

1. Purpose

The purpose of this policy is to ensure that all personal data is processed lawfully, securely, and only for legitimate organisational purposes. This helps protect individuals’ privacy and supports compliance with relevant data protection requirements.

2. What personal data means

Personal data is any information that can identify an individual, either directly or indirectly. This may include names, email addresses, usernames, job roles, learning records, and any other information linked to a specific person.

3. Your responsibilities

When using this platform, you must:

• Access only the information you need for your role
• Keep usernames and passwords secure and do not share them with others
• Handle personal data confidentially and respectfully
• Use personal data only for authorised organisational purposes
• Report any suspected data breach, loss, or unauthorised access immediately
• Follow all relevant organisational policies relating to privacy, information security, and acceptable use

4. Appropriate use of information

Information accessed through this platform must only be used for legitimate work, learning, or administrative purposes. Personal data must not be copied, downloaded, shared, or disclosed unless there is a clear and authorised reason to do so.

5. Security and confidentiality

Users must take reasonable steps to protect information at all times. This includes using strong passwords, securing devices, logging out when finished, and avoiding access from unsecured or shared devices unless appropriate safeguards are in place.

6. Reporting concerns

Any actual or suspected loss of personal data, unauthorised disclosure, or inappropriate access must be reported immediately to your manager, the data protection lead, or the relevant support team in line with organisational procedures.

7. Breaches of this policy

Failure to follow this policy may result in investigation and could lead to action in line with organisational procedures. In serious cases, access to systems may be removed and disciplinary action may be taken where appropriate.

8. Acceptance

By accepting this policy, you confirm that you have read and understood the expectations for handling personal data and agree to follow this policy whenever using the platform.